Images and use
What do you want to do with the image?
Have you found a photograph, document, artwork or other image in the collection that you would like to use? Tell us what you want to do with it and we will point you to the right request.
Start with the use
What do you want to use the material for?
What you need depends on what you are creating. Find your situation and see what your request should include.
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A book or magazine
A file suitable for printing, permission to reproduce it, and the right credit.
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A documentary or video
An image or video file, permission for the use you have in mind, and source information.
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An exhibition
A digital file, permission for the display and the communication around it.
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Something online
A digital image, permission for that platform, and a credit line.
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Teaching or research
The image and its context. Whether permission is needed depends on how you use it.
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Only a high-resolution file
Just the file, with the record it belongs to.
The one thing to know
A file, permission, or both?
These are two separate things, and most requests need to be clear about which one they are asking for.
- Ik heb het bestand nodig Vraag om beeldmateriaal
- Ik wil het publiceren of anderszins gebruiken Vraag naar de gebruiksrechten
- Ik heb beide nodig Zeg dat in één aanvraag
Receiving a file does not by itself mean you may publish it, and seeing an image online does not mean it can be reused freely.
For inspiration
What a workable request looks like
Four phrasings that tell us enough to look up the record, the file and what is known about the rights.
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Publication
“For a book about [subject] I would like to use image [record number] at roughly [size], in a print run of [number].”
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Documentary
“For a documentary about [subject] I would like to show collection record [number] in the film and in the online trailer.”
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Exhibition
“For an exhibition at [institution] we would like to use image [record number] in wall text, the catalogue and online communication.”
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Online article
“For an online article I would like to use historical photograph [record number], with the correct source and name credit.”
Name the material
Which image do you want to use?
If the material is in the Online Collection, use the record number or the direct link. That is what lets us connect your request to the right record straight away.
Sharpen your request
Make your request concrete
The clearer the intended use, the easier it is to work out which file, which rights information and which conditions apply.
- What
- Which image, object, document or record?
- What for
- A book, film, exhibition, website, teaching or research?
- How
- In print, digitally, in a film, on a wall, in communication?
- Where
- Which publication, organisation, platform or venue?
- When
- When do you expect to publish or show it?
- By whom
- Which organisation, maker or publisher, where relevant?
Broad
“I would like to use this photograph.”
Easier to answer
“For a documentary about [subject] I would like to use collection record [number] in the film and in the online trailer.”
Broad
“Could you send me a scan?”
Easier to answer
“For a publication with [publisher] I need a print-quality scan of record [number].”
Start here
Do you already know exactly what you need?
Bring the record number, the kind of use, the publication or project, your organisation and the date. That is enough to start.
After your request we check the record, the files that exist and what is known about rights and use. If further permission or information is needed, we tell you what the next step is. Depending on the file, the work involved and the intended use, costs may apply; if that is the case for your request, we make it clear in advance.
Good to know
Who can give permission?
It differs per object or image. Museum Maluku manages the collection material but is not automatically the copyright holder, and cannot give permission on behalf of the rights holder. Rights may sit with a photographer, a maker, an artist or another party. When you request something, we look at what is known about rights and use for that record.
There is no single credit line either. The right source and name credit depend on the material, and we tell you what applies when it matters for your request.
